The Transfer Office is the first point of contact for data and biomaterial requests. The staff will be happy for advise and support.

After application and review, processed data from routine medical care can be made available to internal and external researchers in a quality-assured and data protection-compliant manner.

Feasibility request

By submitting a feasibility request, you can first check whether the desired data can generally be made available via the DIC and whether it is statistically relevant. We require only a few details, e.g. age, gender, diagnosis, procedure, or similar. You can send an email to the transfer office, where the details will be checked and the results will be sent to you if necessary.

Data usage request

To submit a data usage request, the following information must be sent to the transfer office:

• Contact details of the applicant and other persons involved
• Type of data, e.g. patient collective, laboratory values, clinical data
• Project title and brief information on the scientific background

The following is also required:

• A positive ethics vote by the Ethics Committee II
• A data protection impact assessment (DSFA) by the responsible data protection officer
• Informal consent from the department providing the data
• Please note the terms of use and local deviations.

Examination

The applications received are checked for completeness by the transfer office. Since 2019, the UMM has had an interdisciplinary Use and Access Committee (UAC), which meets at regular intervals and reviews all applications received for data and/or biomaterial use. This is followed by a vote by the voting members.

Provision of data

In the event of a positive UAC vote, data extraction will be carried out on the basis of the data request and the data will be made available to the applicant on a secure server and in an appropriate format.

The transfer office staff will contact you.

Further data via FDPG

If it is necessary to require further data for a research project that the UMM DIC cannot provide, it is necessary to submit an application via the German Research Data Portal for Health (FDPG), which will give access to all connected DICs. In this case, it is mandatory to conclude a user contract in accordance with the General Terms and Conditions of Use and Contract.

Requesting biomaterial

If biomaterial is requested in addition to the data, it is possible to make a request via the Integrated Biobank Mannheim (IBM).

Biomaterial must currently be requested via a separate document.

Due to the close cooperation between the biobank and the UMM DIC, both applications are processed together so that the ethics vote and data protection impact assessment only have to be submitted once.